University of North Texas

Registers new students to the District who commonly speak or hear a language other than English; assesses students in grades PK-12 using a state mandated oral language proficiency assessment and a norm-referenced written assessment.

ESSENTIAL JOB FUNCTIONS

Screening & Assessment

  • Assists parents/students with the registration process, including immunization records and lunch applications.
  • Assesses students new to the District who speak a language other than English (oral and written) and enters initial enrollment data on students into District student system.
  • Provides information on the Bilingual/ESL programs available.
  • Attends District school PK Roundups to assess and register new students who speak a language other than English.
  • Collaborates with the Bilingual and Special Education Departments on placement and assessment decisions for English Language Learners (ELLs).
  • Assists the ELL Home Liaison/Counselor with parent meetings and events held for ELLs.
  • Maintains confidentiality and appropriately handles sensitive communication with staff and the general public.

Clerical

  • Maintains student records according to established procedures.
  • Provides affidavit notary services and verification of students’ residency in FWISD.
  • Provides school bus route information for Language Center students.
  • Coordinates with schools to schedule on-site assessments for parents with no means of transportation.
  • Serves as a liaison to parents, office personnel, Language Proficiency Assessment Committee (LPAC) Chairpersons and other District personnel.
  • Trains part-time staff on registration procedures and remains current on technology methods.

Compliance

  • Updates records on First- and Second-Year monitored ELL students to provide accurate data for local and federal reporting.
  • Updates ELL’s report on oral language proficiency on an annual basis to ensure best decision-making on placement and assessment.
  • Compiles, maintains, and files reports on LPAC documents as required by the state.
  • Makes home visits related to program placement, school performance, and other school related matters.

Personal Work Relationships

  • All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
  • Exhibits high professionalism, standards of conduct and work ethic.
  • Demonstrates high quality customer service; builds rapport/relationship with the consumer.
  • Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

  • Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

  • Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.
  • Knowledge of records administration and maintenance techniques and procedures.
  • Knowledge of District policies, procedures, and regulations.
  • Knowledge of applicable federal and state laws regarding bilingual education and bilingual students.
  • Knowledge of FWISD residency requirements and FWISD boundaries.
  • Skill in data entry with minimal errors.
  • Skill at the beginners’ level, working with Microsoft Office 365, especially Outlook, and Word.
  • Skill in providing exceptional service to both internal and external customers.
  • Ability to provide information and assist office personnel, parents and students related to District programs and activities.
  • Ability to process and handle confidential information, files, and records with discretion.
  • Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
  • Ability to use software to access databases, email, create spreadsheets, and do word processing.
  • Ability to communicate effectively, both oral and written forms.
  • Ability to engage in self-evaluation with regard to performance and professional growth.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements

  • Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards

  • Tools/Equipment Used: Standard office equipment, including computer and peripherals.
  • Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
  • Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
  • Lifting: Occasional light lifting and carrying (less than 15 pounds).
  • Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
  • Attendance: Regular and punctual attendance at the worksite is required for this position.
  • Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

  • Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
  • Certification/License: Texas Notary Public commission preferred or ability to obtain one within six months of employment.
  • Experience: 1 year’ office or clerical experience such as receptionist, typing, filing, scheduling, and processing mail.
  • Language: Bilingual (English/Spanish) preferred in some settings.
  • Transportation: Must have dependable transportation and appropriate liability insurance.

This is a grant-funded position

  • Note: These statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all job responsibilities.

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Education Service Center Region 11

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